Enterprise System Catalog

Approved by California Governor Jerry Brown on October 11, 2015, Senate Bill 272 adds a section to the California Public Records Act requiring state and most local government agencies to create a catalog of Enterprise Systems by July 1, 2016, with annual updates.

Enterprise System

An Enterprise System, as defined by Senate Bill 272, is a software application or computer system that collects, stores, exchanges and analyzes information an agency uses that is both:

• A multi-departmental system or system that contains information collected about the public
• A system that serves as a "system of record" or an original source of data within an agency

Requirements

1. Create a catalog of enterprise systems containing:Current system vendor and productSystem’s purposeDescription of categories or types of dataDepartment that is prime custodian of the dataFrequency system data is collected and updated
2. Make the catalog publicly available upon request
3. Post the catalog in a prominent location on the agency’s website